Effective Board Meetings: How to Conduct Effective, Efficient Meetings

Your organization depends on the board to relay crucial information to internal teams and keep everyone focused on achieving their overall goals. Ineffective or ineffective board meetings can result in an increase in productivity and an uneasy relationship with management.

Understanding the role of every member and the various ways of discussion within your board is essential for establishing effective meetings. Some members prefer to speak first, whereas others think before they speak. The chair of the board, executive director, or CEO should spend time outside of the boardroom to know each member’s habits, interests and preferences, in order to in promoting engagement.

In the first session of your board meeting, check that there is a the quorum (a minimum number needed to legally conduct any business). Then, have the chair present the highlights from the board’s package and pre-meeting phone calls, and set expectations for the remainder of the meeting.

The bulk of the board’s meeting will be spent discussing strategies to encourage progress and ways to overcome any obstacles. This is when the board can offer fresh perspectives to encourage new ideas and foster growth. It’s also an excellent idea to include an area of the agenda for legal and compliance topics so that your board is in compliance with the laws, regulations, and ethical standards.

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